Constitution of Michigan Developmental Education Consortium
ARTICLE I NAME
The organization shall be known as the Michigan Developmental Education Consortium (MDEC).
ARTICLE II PURPOSE
The consortium seeks to establish a network of educators involved in developmental studies in post-secondary institutions for the following purposes: to share practical matters, to research and discuss theoretical matters, to refine strategies for quality programs, and to focus on learning as a lifelong process.
The purpose of this consortium shall be:
- To provide visibility and significance to learning assistance and developmental programs through a professional group.
- To promote support for learning assistance and developmental programming.
- To provide a means for identification and interaction with fellow professionals.
- To provide an information network.
- To assess, clarify, and promote professional standards for learning assistance and developmental programs.
- To provide professional development activities for sharing of methods, techniques, and strategies.
- To provide an arena for the discussion of local, state, and national issues.
- To identify and initiate solutions for issues and concerns.
- To be a spokesgroup for issues directly affecting instructional programs.
ARTICLE III AFFILIATION
The Michigan Developmental Education Consortium shall be affiliated with the National Association for Developmental Education (NADE).
ARTICLE IV MEMBERSHIP
Any individual or institution engaged, involved, and interested in developmental studies and the purposes of MDEC is eligible for membership. Such individuals or institutions do not have to be members of NADE in order to qualify for membership in MDEC.
ARTICLE V OFFICERS AND COMMITTEES
Section 1: The officers for the Consortium shall be:
- Newsletter Editor
- Membership Chair
These members shall be known as the Executive Board.
Section 2: Committees for the Consortium shall be:
- Professional Standards
- Political Liaison
- By-Laws and Constitution
ARTICLE VI GOVERNANCE STRUCTURE
Section 1: Executive Board
MDEC shall be governed by an Executive Board composed of its elected officers: President, President-Elect, Past President, Secretary, Newsletter Editor, Treasurer, and Membership Chair. The Executive Board shall have the responsibility for interpreting and implementing policy actions adopted at the Annual Conference. The Executive Board shall also have the responsibility for generation of policies deemed necessary between annual meetings, provided that such interim policies shall not abrogate the Constitution or duly-voted By-Laws of the Consortium in either intent or letter.
Section 2: Elected Officers
The elected officers of MDEC shall be the President, the President-Elect, the Past President, the Secretary, the Newsletter Editor, the Treasurer, and the Membership Chair.
Section 3: Appointed Officers
The appointed officers of MDEC shall be the chairs of the standing committees and chairs of ad hoc committees as deemed necessary by the Executive Board. The office of Historian is a long-standing appointed office that may, upon the discretion of the Executive Board, be carried over year after year.
Section 4: The Emeritus Council
The Emeritus Council shall be composed of all past presidents of the Consortium who remain members in good standing. This council shall be chaired by the immediate Past President and shall serve in an advisory capacity to the Executive Board on all matters for which the Board seeks its counsel.
Section 5: Nominations and Election of Officers
- The Nominating Committee, a Standing Committee of this Constitution, is responsible for implementing procedures to fill all elected offices and administering all association-wide balloting. It shall consist of a Chair and as many members seen as necessary for carrying out the duties of the office. The Executive Board will oversee all activities of the Committee and ensure the integrity of all elections.
- The Nominating Committee shall request and accept nominations from the membership and shall forward all nominations and a recommended list of nominees to the Executive Board for review no later than ninety (90) days before the opening of the Annual Conference, or earlier if required by existing policies and procedures. Criteria in use by the committee for establishing the recommended list shall be provided to the membership on request and shall be consistent with the principles and purposes of the Consortium, timely, and in the Consortium’s best interests and priorities.
- The Nominating Committee shall present to the membership, in ballot form, the final list of nominees. The ballot shall be sent to the membership no later than thirty (30) days prior to the opening of the Annual Conference.
- Elected officers shall be elected by a plurality of members in good standing who return a mailed ballot prepared for that purpose.
Section 6: Appointment of Officers
Upon recommendation of the President, the Executive Board shall appoint chairs of Standing Committees.
Section 7: Terms of Office
- Elected officers shall serve for two-year terms, except as noted below, and alternated in the following manner to provide continuity to Board activities:
- Election of the Secretary shall be in even-numbered years.
- Election of the Treasurer shall be in odd-numbered years.
- Election of the Membership Chair shall be in even-numbered years.
- Election of the Newsletter Editor shall be in odd-numbered years.
- The term of office for the President-Elect shall be one year, with annual elections for the office of President-Elect.
- The President-Elect shall become President immediately upon expiration of the preceding President’s term.
- Two-year terms of office shall commence on the final day of the Annual Conference and end on the penultimate day of the following Annual Conference two years hence; one-year terms of office shall commence on the final day of the Annual Conference and end on the penultimate day of the following Annual Conference.
- Appointed officers shall serve upon the recommendation of the President and subsequent majority approval of the Executive Board. Terms of office for appointed members shall be one year, renewable without restriction.
Section 8: Removal from Office
- When an elected officer of the Consortium shall be deemed as acting or performing in a manner contrary to the purposes of MDEC, both explicit and implied, or contrary to the positive advancement of the Consortium, or performing the duties and responsibilities of the office held in an insufficient or unsatisfactory manner, such an officer may be removed from that office and the office declared vacant. There shall be two types of removal: Temporary (Suspension) and Permanent (Impeachment).
- When, in the opinion of a majority of the elected officers of the Consortium or upon written petition by no less than 1/6th of the membership in good standing, the removal of an officer is in the best interests of the overall Consortium, the highest-ranking officer of the Board remaining shall inform the officer charged in writing of the Board’s decision, or of the membership’s petition, and of the specific reasons for such action. Such notification must be verifiable and shall allow a time limit for response to such charges from the officer charged of not less than sixty (60) days from the date of receipt of notification. From the time of the Board’s decision until the end of the response period, the officer charged shall be considered “suspended”� and without the privileges of office. If a clearing of all charges results from further procedures, then the individual shall be reinstated without prejudice. If charges are brought by membership petition, the highest-ranking member of the Board remaining shall appoint an Advocate for their position, drawn from members of the general membership and acceptable to the initiating membership, who shall be responsible for representing their interests through any and all proceedings.
- If, by the end of the response period, no response has been forthcoming from the officer charged, the Board shall inform the officer charged that either the Temporary Removal has been rescinded and the officer has been reinstated without prejudice, or the Removal has reverted to Permanent status and the office is immediately declared vacant. Two votes of the remaining Board members are required to enact Permanent Removal; three votes for rescinding and reinstatement. The officer charged shall be notified in writing of the decision of the Board within seven (7) days of the date of said decision.
- If the officer charged responds to the Board’s accusations, the officer is entitled to a full hearing before the Board, to an Appeals hearing, or both. Convened by the highest- ranking officer remaining on the Board, the officers shall meet in Executive Session for a resolution of differences. This full hearing shall result in either a full reinstatement of a permanent removal, as so voted by three of the remaining officers. The Board’s decision shall be transmitted in writing to the officer charged, with explanation and rights of appeal.
- Upon written request of the officer removed, either directly in response to the Board’s initial notification of Suspension, or as a result of the Board’s full hearing and Removal decision, the highest-ranking officer remaining shall convene an Appeals Hearing within forty-five (45) days of receipt of such request before three officials: one Past-President of the Consortium, agreed upon by the majority of remaining Board members; one member of the general membership, chosen by the majority of remaining Board members with veto rights of the officer removed to a limit of two; one member of the general membership in good standing chosen by the officer removed with veto rights of the Board to a limit of two. Arguments shall be presented by responsible representatives of each side to the officials, whose decision of Reinstatement or of non-Reinstatement shall be final.
- The Executive Board may dismiss appointed officials at any time during their term of appointment by a majority vote of the Board.
ARTICLE VII ANNUAL CONFERENCE
The Annual Conference shall meet yearly at a time and place fixed by the Executive Board. The President, with the concurrence of the Executive Board, shall appoint a chair for the conference. Written notices must be mailed to the addresses of all members in good standing at least sixty (60) days before the meeting is held.
ARTICLE VIII BUSINESS AFFAIRS OF MDEC
Section 1: Control and Management
All property of the Consortium shall be subject to the control and management of the Executive Board. Any accumulation or disposal of property, except upon dissolution of the Consortium, must be approved in advance by the Executive Board. The Board may provide the Annual Conference Chair with Executive Privilege in order that disbursements may be made in a timely fashion for the expenses of the Annual Conference; however, the Annual Conference Chair must provide an initial projected budget prior to the Conference and an updated and revised budget upon the completion of the Conference and within no more than sixty (60) days of the end of the penultimate day of the Conference.
Section 2: Disposal upon Dissolution
Upon Dissolution of the Consortium, none of its property shall be distributed to any of the members, and all such property shall be transferred to such other organizations as the Executive Board shall determine to have purposes and activities most nearly consonant with those of the Consortium, provided that such other organizations shall be exempt under Section 501 (c) (3) of the Internal Revenue Code or corresponding provision of the Internal Revenue Laws.
Section 3: Challenge of Executive Decision to Dispose
In the event of dissolution, the Executive Board shall submit by mail to the members in good standing a plan of dissolution and proposal to dispose of Consortium property if formally requested by a petition of not less than twenty (20) members. Such a plan and/or proposal shall be mailed sixty (60) days before any action is taken and must be supported by a plurality of members returning ballots. The voting shall be conducted in a fashion consistent with the election procedures outlined above, Article VI, Section 5, and administered by the Nominating Committee.
ARTICLE IX COMMITTEES
Section 1: Appointment of Committees
Except in those cases delineated elsewhere in this Constitution, the President, with the concurrence of the Executive Board, shall name such standing and special committees as may be needed to conduct the activities of the Consortium.
Section 2: Standing Committees
The Standing Committees of the Consortium shall consist of the following: Nominating, Professional Standards, Political Liaison, Technology, By-Laws and Constitution, Awards, and Research as well as other Standing Committees added to the By-Laws of this Consortium by action of the Executive Board and the membership.
Section 3: Special Committees
Committees serving the interests of the members may be established or reappointed yearly by the President with the concurrence of the Executive Board.
Section 4: Reports
Each Standing Committee shall submit a written report of its activities at each Executive Board meeting and at any time when requested to do so by the Executive Board.
ARTICLE X RULES OF ORDER
Section 1: Roberts Rules of Order Revised
Roberts Rules of Order Revised (latest edition) shall be the parliamentary authority for the proceedings of the Consortium unless otherwise specified by the Constitution or its By-Laws.
Section 2: Parliamentarian
The President may appoint a Parliamentarian for all official meetings of the Consortium from among those in attendance.
ARTICLE XI AMENDMENTS
Amendments to the Constitution may be made at any Annual Conference by a two-thirds (2/3) majority vote of the members present, with proposed amendments sent at least one month in advance to all members.
ARTICLE XII DISSOLUTION
Upon dissolution of the Michigan Developmental Education Consortium, such assets as may remain shall be distributed for charitable, educational or scientific purposes as described in section 501 (c)(3) of the Internal Revenue Code of 1954 and such decision shall rest with the Executive Board.